Northstar Creative Co.
Invoice
PAYMENT DUEBilled to
| Item & description | Qty | Rate | Discount | Taxable value | Tax | Amount incl. tax |
|---|
Tax breakup by rate
| Rate | Taxable value | CGST | SGST | Total tax |
|---|
Amount in words
Zero only
A note for you
Terms & conditions
Additional details
Write a receipt for money you have already been given and hand it over as a PDF. It opens as a receipt rather than an invoice, so nothing on it asks for payment, there is no due date, and no balance is left hanging at the bottom.
The document is marked as a receipt. No due date, no balance due, no payment QR — the money has already changed hands and the page says so.
Put the sum in Amount paid and the receipt reports it as payment received against the total, which is the line the person paying wants to see.
A customer name is optional here. Somebody paying cash across a counter does not have to give you their details for the receipt to be valid.
The receipt exists in this tab while you write it. No account, no watermark, and no copy kept on a server anywhere.
A receipt is a short document with one job: proving that a specific amount reached a specific person on a specific date. That means your name and details, the amount in figures, the date the money was actually received rather than the date it was owed, and what the payment was for. If the money settles an invoice, quote that invoice number — a receipt that cannot be matched to anything is worth very little six months later.
How the money arrived is worth writing down too. Cash, bank transfer, UPI, cheque and card all leave different trails, and if a payment is ever queried the method is the first thing anyone asks about. Put it in the notes with the reference number if there is one.
If you raised the invoice here, open it, press New from this, and the whole document carries across — both parties, every line, the totals. Set the document type to Receipt, put the amount into Amount paid, and set the date to the day the money landed. The receipt then matches the invoice line for line, which is the point of issuing one.
There is no account here, so a draft file is how a document survives the tab being closed. Save the invoice as a draft when you send it, and that file is what you reopen when the payment comes in.
An invoice asks for money and a receipt confirms it arrived. The invoice comes first, carries a due date and a balance, and stays open until it is paid. The receipt comes after the payment, names the amount and the date it was received, and closes the matter. The same sale can produce both, and the receipt should quote the invoice number so the two can be matched later.
Yes. Put the landlord as the business and the tenant as the customer, write one line for the rent with the month it covers, and set the date the money was received. If you are claiming HRA in India your employer will usually want the landlord's name and address, the amount, the period, and the landlord's PAN once the rent passes one lakh rupees in a financial year. A revenue stamp is customary on cash payments above five thousand rupees.
Only if you are registered and the receipt is standing in for a tax document. A plain acknowledgement of money received does not need a GSTIN, and you should not print one you do not have. If you are registered, the tax invoice is the document that carries the GST breakdown, and a receipt against it is best kept simple: the amount received, the date, and the invoice it settles.
These notes are general guidance, not legal or tax advice. What a receipt has to show depends on your registration status and what you are being paid for — check anything you are unsure about with someone qualified.
